Employee roster with name, extension, company and/or personal cell phone numbers and department/work area/floor.

Section 12: Information to Account for Employees after Evacuation

Name, location and phone numbers of offices to be contacted.

Work area, name, job title, assignment description.

Assignments of specially trained personnel to remain behind during an emergency to perform critical operations.

Additional procedures for flood, hurricane and blizzards depending on location (indoor/outdoor/vehicle).

Warning and evacuation procedures for tornados, earthquakes, floods, hurricanes and blizzards.

Section 10: Severe Weather & Natural Disaster Department of Homeland Security contact information.Name and number for any additional emergency response organizations.List of structures, location and specific emergency response organizations (if applicable).Chemical spill safety precautions and procedures.Name and number for spill cleanup company.Locations for spill containment/security equipment and personal protective equipment.Procedures to follow in case of a medical emergency.Name and numbers for personnel trained in CPR and first aid.

Section 4: Utility Company Emergency Contacts Building/facilities manager (if applicable).Primary and secondary evacuation routes.Assistants to physically challenged (if applicable).Designated person in charge or highest ranking official for your location.Section 1: Names & Phone Numbers for Emergency Personnel List of emergencies employees must report: Medical, Fire, Severe Weather, Bomb Threat, Chemical Spill, Structure Climbing/Descending, Extended Power Loss, any other situation where loss of life or bodily harm is threatened.Office Emergency Binder Checklist Emergency Binder Cover Sheet Use the checklist below as a complete section-by-section guide to emergency binder information based on EAP requirements. These can include internal emergency response phone numbers and other emergency communication systems, such as a public address (PA) system or alarm systems that signal responses or actions from employees. Dialing 911 or pulling a manual fire alarm are two preferred procedures for reporting emergencies.Įmergency preparedness binders for your office should also include any additional procedures for reporting emergencies. For example, OSHA requires every EAP to include a means of reporting fires and other emergencies. When gathering documents for your emergency binder, use the minimum EAP requirements as a guide. It should not be considered a replacement for an EAP, but rather a tool you can incorporate into your plan to help keep employees safe during a crisis. What is an Emergency Binder?Īn office emergency binder is a dedicated three-ring binder for organizing and storing distilled vital information from your EAP so that it's easily accessible and easy to transport in case of evacuation. This article addresses how to compile an effective “grab and go binder' using information from your EAP. Alternatively, you are free to provide each employee with their own copy, or if you have less than ten employees communicate the plan orally.Īn OSHA-compliant EAP encompasses planning, gathering emergency information and training employees to ensure everyone knows what to do before, during and after an emergency or disaster. If you have more than ten employees, OSHA requires a full written version of the EAP be kept in a convenient location accessible to employees. Incorporating emergency binders in your EAP helps ensure workers' safety and could be the difference between life and death in a disaster. Employers are required by law to meet the minimum requirements for an Emergency Action Plan (EAP) under Occupational Safety and Health Administration (OSHA) regulation 1910.38(c).

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